Explore unit group
- Version:
- NOC 2021 Version 1.0
13110 – Administrative assistants
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
Profile
Index of titles Example job titles
- Administrative assistant
- Administrative assistant - office
- Administrative secretary
- Appointment secretary
- Church secretary
- Contracts secretary
- Executive secretary (except legal and medical)
- Finance secretary
- Human resources administrator
- Human resources administrator - Canadian Armed Forces
- Human resources secretary
- Loans and grants administrative assistant
- Office administrative assistant
- Personal secretary
- Private secretary
- Recording secretary
- Sales secretary
- School secretary
- Secretary (except legal and medical)
- Secretary-clerk
- Taxation service secretary
- Technical secretary
- Administrative assistant
- Executive secretary (except legal and medical)
- Human resources administrator
- Office administrative assistant
- Private secretary
- Secretary (except legal and medical)
- Technical secretary
Inclusions
- Secretary-clerk
Main duties
This group performs some or all of the following duties:
- Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
- Schedule and confirm appointments and meetings of employer
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Determine and establish office procedures
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- May compile data, statistics and other information to support research activities
- May supervise and train office staff in procedures and in use of current software
- May organize conferences.
Employment requirements
- Completion of secondary school is usually required.
- Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required.
Additional information
Exclusions
- Court reporters, medical transcriptionists and related occupations (12110)
- Executive assistants (12100)
- Legal administrative assistants (13111)
- Medical administrative assistants (13112)
- Office manager (in 13100 Administrative officers)
Breakdown summary
- Broad occupational category
- 1 – Business, finance and administration occupations
- TEER
- 3 – Occupations usually require a college diploma or apprenticeship training of less than two years; or more than six months of on-the-job training
- Major group
- 13 – Administrative occupations and transportation logistics occupations
- Sub-major group
- 131 – Administrative occupations
- Minor group
- 1311 – Office administrative assistants - general, legal and medical
- Version
- NOC 2021 Version 1.0