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Payroll administrators

OaSIS code 13102.00

Payroll administrators collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within a department, company or other establishment.

Overview

Also known as

  • Benefits officer - payroll administration
  • Pay advisor
  • Pay and benefits administrator
  • Pay and benefits clerk
  • Pay clerk
  • Payroll clerk
  • Payroll officer
  • Salary administration officer

Main duties

This group performs some or all of the following duties:

  • Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
  • Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay
  • Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
  • Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements
  • Provide information on payroll matters, benefit plans and collective agreement provisions
  • Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
  • Prepare and balance period-end reports and reconcile issued payrolls to bank statements
  • Identify and resolve payroll discrepancies
  • May be responsible for the development or implementation of payroll policies, procedures or processes.

Additional information

  • Progression to supervisory positions is possible with experience.

Similar occupations classified elsewhere

Exclusions:

  • Human resources and recruitment officers (12101)
  • Personnel clerks (14102)

NOC hierarchy breakdown

NOC version

NOC 2021 Version 1.0

Broad occupational category

1 – Business, finance and administration occupations

TEER

3 – Occupations usually require a college diploma or apprenticeship training of less than two years; or more than six months of on-the-job training

Major group

13 – Administrative occupations and transportation logistics occupations

Sub-major group

131 – Administrative occupations

Minor group

1310 – Administrative, property and payroll officers

Unit group

13102 – Payroll administrators

Occupational profile

13102.00 – Payroll administrators

Work characteristics

Work characteristics gathers the various components describing the work environment of each occupation, such as employers, work activities, and the work context. Each category displays up to 10 descriptors in descending order based, firstly, on their attributed ratings by the level of complexity (for Work Activities) or other measurement dimensions (for Work Context), and secondly, in alphabetical order. The whole list of descriptors and their ratings can be expanded at the bottom of each page.

Work Activities

Proficiency or complexity level
Evaluating Information to Determine Compliance
4 - High Level
Processing Information
4 - High Level
Analyzing Data or Information
3 - Moderate Level
Clerical Activities
3 - Moderate Level
Establishing and Maintaining Interpersonal Relationships
3 - Moderate Level

Work Context

Structural Job Characteristics

Structured versus Unstructured Work
Degree of freedom to determine tasks and priorities
3 - Moderate amount of freedom
Work Week Duration
Worked hours in a typical week
2 - Between 35 to 40 hours

Physical Work Environment

Physical Proximity
Physical distance from others
3 - Somewhat close (e.g. share office)

Physical Demands

Sitting
Duration
5 - All the time, or almost all the time
Standing
Duration
0 – Not applicable
Bending or Twisting the Body
Duration
1 - Very little time

Interpersonal Relations

Contact with Others
Frequency
3 - Once a week or more but not every day
Duration
4 - More than half the time
Work with Work Group or Team
Importance
4 - Highly important
Frequency
3 - Once a week or more but not every day

Workplaces/employers

  • Establishements throughout the private and public sector
  • Payroll administrative companies

Skills and abilities

This section displays the various competencies required for an occupation. Each category displays up to 10 descriptors in descending order based, firstly, on their attributed ratings by the level of proficiency (for Skills and Abilities) or importance (for Personal Attributes) and secondly, in alphabetical order. The whole list of descriptors and their ratings can be expanded at the bottom of each page.

Abilities

Proficiency or complexity level
Mathematical Reasoning
3 - Moderate Level
Numerical Ability
3 - Moderate Level
Written Comprehension
3 - Moderate Level
Written Expression
3 - Moderate Level
Categorization Flexibility
2 - Low Level

Skills

Proficiency or complexity level
Numeracy
3 - Moderate Level
Oral Communication: Active Listening
3 - Moderate Level
Oral Communication: Oral Comprehension
3 - Moderate Level
Reading Comprehension
3 - Moderate Level
Writing
3 - Moderate Level

Personal Attributes

Importance
Attention to Detail
5 - Extremely important
Adaptability
4 - Highly important
Collaboration
4 - Highly important
Independence
4 - Highly important
Stress Tolerance
4 - Highly important