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Conference and event planners

OaSIS code 12103.00

Conference and event planners plan, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events.

Overview

Also known as

  • Conference and meeting planner
  • Conference planner
  • Conference services officer
  • Convention coordinator
  • Event planner
  • Festival organizer
  • Meeting planner
  • Special events organizer
  • Trade show planner

Main duties

This group performs some or all of the following duties:

  • Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services
  • Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
  • Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security
  • Organize registration of participants, prepare programs and promotional material, and publicize events
  • Plan entertainment and social gatherings for participants
  • Hire, train and supervise support staff required for events
  • Ensure compliance with required by-laws
  • Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Additional information

No data has been provided for this section.

Similar occupations classified elsewhere

Exclusions:

  • Advertising, marketing and public relations managers (10022)
  • Professional occupations in advertising, marketing and public relations (11202)
  • Executive assistants (12100)
  • Administrative officers (13100)
  • Sales and account representatives - wholesale trade (non-technical) (64101)

NOC hierarchy breakdown

NOC version

NOC 2021 Version 1.0

Broad occupational category

1 – Business, finance and administration occupations

TEER

2 – Occupations usually require a college diploma or apprenticeship training of two or more years; or supervisory occupations

Major group

12 – Administrative and financial supervisors and specialized administrative occupations

Sub-major group

121 – Specialized administrative occupations

Minor group

1210 – Administrative and regulatory occupations

Unit group

12103 – Conference and event planners

Occupational profile

12103.00 – Conference and event planners

Work characteristics

Work characteristics gathers the various components describing the work environment of each occupation, such as employers, work activities, and the work context. Each category displays up to 10 descriptors in descending order based, firstly, on their attributed ratings by the level of complexity (for Work Activities) or other measurement dimensions (for Work Context), and secondly, in alphabetical order. The whole list of descriptors and their ratings can be expanded at the bottom of each page.

Work Activities

Proficiency or complexity level
Communicating with Persons Outside Organization
5 - Highest Level
Coordinating the Work and Activities of Others
5 - Highest Level
Performing for or Working Directly with the Public
5 - Highest Level
Planning and Organizing
5 - Highest Level
Resolving Conflicts and Negotiating with Others
5 - Highest Level

Work Context

Structural Job Characteristics

Structured versus Unstructured Work
Degree of freedom to determine tasks and priorities
4 - High amount of freedom
Work Week Duration
Worked hours in a typical week
3 - More than 40 hours

Physical Work Environment

Physical Proximity
Physical distance from others
3 - Somewhat close (e.g. share office)

Physical Demands

Sitting
Duration
3 - About half the time
Standing
Duration
3 - About half the time
Bending or Twisting the Body
Duration
2 - Less than half the time

Interpersonal Relations

Contact with Others
Frequency
5 - Every day, almost continuously
Duration
4 - More than half the time
Work with Work Group or Team
Importance
4 - Highly important
Frequency
3 - Once a week or more but not every day

Workplaces/employers

  • Conference and event planning companies
  • Conference centres
  • Convention centres
  • Governments
  • Professional associations
  • Self-employed
  • Tourism associations
  • Trade associations

Skills and abilities

This section displays the various competencies required for an occupation. Each category displays up to 10 descriptors in descending order based, firstly, on their attributed ratings by the level of proficiency (for Skills and Abilities) or importance (for Personal Attributes) and secondly, in alphabetical order. The whole list of descriptors and their ratings can be expanded at the bottom of each page.

Abilities

Proficiency or complexity level
Multitasking
4 - High Level
Categorization Flexibility
3 - Moderate Level
Deductive Reasoning
3 - Moderate Level
Far Vision
3 - Moderate Level
Fluency of Ideas
3 - Moderate Level

Skills

Proficiency or complexity level
Coordinating
4 - High Level
Management of Financial Resources
4 - High Level
Management of Material Resources
4 - High Level
Negotiating
4 - High Level
Oral Communication: Oral Expression
4 - High Level

Personal Attributes

Importance
Attention to Detail
5 - Extremely important
Collaboration
5 - Extremely important
Service Orientation
5 - Extremely important
Adaptability
4 - Highly important
Concern for Others
4 - Highly important