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Executive assistants

OaSIS code 12100.00

Executive assistants coordinate administrative procedures, public relations activities and research and analysis functions for members of legislative assemblies, ministers, deputy ministers, corporate officials and executives, committees and boards of directors.

Overview

Also known as

  • Committee clerk
  • Corporate secretary
  • Executive assistant
  • Legislative assistant

Main duties

This group performs some or all of the following duties:

  • Establish and coordinate administrative policies and procedures for officials, committees and boards of directors
  • Analyze incoming and outgoing memoranda, submissions and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees and boards of directors
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors to discuss issues and assess and recommend various courses of action
  • Liaise with departmental and corporate officials and with other organizations and associations on behalf of executives, committees and boards of directors.

Additional information

No data has been provided for this section.

Similar occupations classified elsewhere

Exclusions:

  • Conference and event planners (12103)
  • Administrative officers (13100)
  • Executive secretary (except legal and medical) (in 13110.00 Administrative assistants)

NOC hierarchy breakdown

NOC version

NOC 2021 Version 1.0

Broad occupational category

1 – Business, finance and administration occupations

TEER

2 – Occupations usually require a college diploma or apprenticeship training of two or more years; or supervisory occupations

Major group

12 – Administrative and financial supervisors and specialized administrative occupations

Sub-major group

121 – Specialized administrative occupations

Minor group

1210 – Administrative and regulatory occupations

Unit group

12100 – Executive assistants

Occupational profile

12100.00 – Executive assistants

Work characteristics

Work characteristics gathers the various components describing the work environment of each occupation, such as employers, work activities, and the work context. Each category displays up to 10 descriptors in descending order based, firstly, on their attributed ratings by the level of complexity (for Work Activities) or other measurement dimensions (for Work Context), and secondly, in alphabetical order. The whole list of descriptors and their ratings can be expanded at the bottom of each page.

Work Activities

Proficiency or complexity level
Evaluating Information to Determine Compliance
5 - Highest Level
Getting Information
5 - Highest Level
Operating Vehicles, Mechanized Devices, or Equipment
5 - Highest Level
Thinking Creatively
5 - Highest Level
Analyzing Data or Information
3 - Moderate Level

Work Context

Structural Job Characteristics

Structured versus Unstructured Work
Degree of freedom to determine tasks and priorities
4 - High amount of freedom
Work Week Duration
Worked hours in a typical week
2 - Between 35 to 40 hours

Physical Work Environment

Physical Proximity
Physical distance from others
3 - Somewhat close (e.g. share office)

Physical Demands

Sitting
Duration
5 - All the time, or almost all the time
Standing
Duration
1 - Very little time
Bending or Twisting the Body
Duration
1 - Very little time

Interpersonal Relations

Contact with Others
Frequency
4 - Every day, a few times per day
Duration
5 - All the time, or almost all the time
Work with Work Group or Team
Importance
5 - Extremely important
Frequency
4 - Every day, a few times per day

Workplaces/employers

  • Associations
  • Corporations
  • Governments

Skills and abilities

This section displays the various competencies required for an occupation. Each category displays up to 10 descriptors in descending order based, firstly, on their attributed ratings by the level of proficiency (for Skills and Abilities) or importance (for Personal Attributes) and secondly, in alphabetical order. The whole list of descriptors and their ratings can be expanded at the bottom of each page.

Abilities

Proficiency or complexity level
Speech Clarity
4 - High Level
Speech Recognition
4 - High Level
Categorization Flexibility
3 - Moderate Level
Deductive Reasoning
3 - Moderate Level
Inductive Reasoning
3 - Moderate Level

Skills

Proficiency or complexity level
Management of Material Resources
4 - High Level
Coordinating
3 - Moderate Level
Digital Literacy
3 - Moderate Level
Evaluation
3 - Moderate Level
Instructing
3 - Moderate Level

Personal Attributes

Importance
Attention to Detail
5 - Extremely important
Adaptability
4 - Highly important
Analytical Thinking
4 - Highly important
Collaboration
4 - Highly important
Concern for Others
4 - Highly important