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OaSIS 2025 Version 1.0
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14100.02 – File clerks

File clerks organize papers, records, documents and other material according to subject matter or other filing system.

Overview

Example job titles

  • Aircraft records clerk
  • File and classification clerk
  • Filing clerk
  • Medical records clerk
  • Records filing-system clerk
  • Technical records clerk

Core competencies

  • Reading Comprehension to interpret and categorize documents accurately, ensuring they are placed in the correct files or folders and according to their content
  • Oral Communication: Oral Comprehension to interpret spoken directions and inquiries, ensuring timely and precise handling of documents
  • Near Vision to help in reviewing and sorting files, check for errors and ensure documents are correctly filed
  • Categorization Flexibility and Information Ordering to adapt to changes in filing systems and ensure others can easily follow procedures
  • Attention to Detail to ensure documents are filed correctly, all instructions have been followed and files are in the right location
  • Knowledge in Clerical to understand filing systems, document handling and general office procedures

Main duties

This group performs some or all of the following duties:

  • Scan, sort and file documents according to established guidelines
  • Locate, retrieve, or make copies of documents from files as requested and maintain records of filed and removed materials
  • Track documents removed from files to ensure that loan out documents are returned.

Additional information

  • Progression to supervisory or office management positions is possible with experience.
  • Progression to officer level positions is possible with additional training and experience.

Similar occupations classified elsewhere

Exclusions:

  • Accounting and related clerks (14200)
  • Court clerks and related court services occupations (14103)
  • Data entry clerks (14111)
  • Records management technicians (12112)
  • Supervisors, general office and administrative support workers (12010)

NOC hierarchy breakdown

NOC version

NOC 2021 Version 1.0

Broad occupational category

1 – Business, finance and administration occupations

TEER

4 – Occupations usually require a secondary school diploma; or several weeks of on-the-job training

Major group

14 – Administrative and financial support and supply chain logistics occupations

Sub-major group

141 – Office, court, and data support occupations

Minor group

1410 – Office support and court services occupations

Unit group

14100 – General office support workers

Occupational profile

14100.02 – File clerks

O*NET in-it

This page includes information from the O*NET 27.2 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. Employment and Social Development Canada has modified all or some of this information. USDOL/ETA has not approved, endorsed, or tested these modifications.