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OaSIS 2025 Version 1.0
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13100.00 – Administrative officers

Administrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and coordinate acquisition of administrative services such as office space, supplies and security services. Administrative officers who are supervisors are included in this unit group.

Overview

Example job titles

  • Access to information and privacy officer
  • Administrative officer
  • Administrative services coordinator
  • Forms management officer
  • Office administrator
  • Office manager
  • Office services coordinator
  • Planning officer
  • Records analyst - access to information
  • Surplus assets officer
  • University admissions officer

Core competencies

  • Time Management to prioritize tasks, meet deadlines and manage workload efficiently, thereby maintaining smooth administrative operations
  • Management of Personnel Resources to oversee staff, delegate tasks and ensure team members are effectively contributing to the administrative functions of the organization
  • Verbal Ability and Speech Clarity to convey instructions, policies and procedures to various stakeholders such as staff, clients or suppliers, ensuring administrative operations run smoothly and efficient
  • Problem Identification and Inductive Reasoning to quickly identify issues or inefficiencies within administrative procedures and to develop effective solutions
  • Attention to Detail to ensure administrative tasks such as data entry, document management or financial record-keeping are completed with a high degree of precision
  • Knowledge in Clerical to help improve clerical processes, maintain organized records and support the overall administrative infrastructure of the organization

Main duties

This group performs some or all of the following duties:

  • Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
  • Carry out administrative activities associated with admissions to post-secondary educational institutions
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
  • Assist in preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • May supervise records management technicians and related staff.

Additional information

  • Progression to administrative service management positions is possible with experience.

Similar occupations classified elsewhere

Exclusions:

  • Conference and event planners (12103)
  • Executive assistants (12100)
  • Other administrative services managers (10019)
  • Property administrators (13101)

Skills match:

Explore occupations with similar skills and abilities requirements

NOC hierarchy breakdown

NOC version

NOC 2021 Version 1.0

Broad occupational category

1 – Business, finance and administration occupations

TEER

3 – Occupations usually require a college diploma or apprenticeship training of less than two years; or more than six months of on-the-job training

Major group

13 – Administrative occupations and transportation logistics occupations

Sub-major group

131 – Administrative occupations

Minor group

1310 – Administrative, property and payroll officers

Unit group

13100 – Administrative officers

Occupational profile

13100.00 – Administrative officers

O*NET in-it

This page includes information from the O*NET 27.2 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. Employment and Social Development Canada has modified all or some of this information. USDOL/ETA has not approved, endorsed, or tested these modifications.