1432 Payroll clerks

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Lead statement

Payroll clerks collect, verify and process payroll information and determine pay and benefit entitlements for employees within a department, company or other establishment. They are employed by payroll administration companies and by establishments throughout the private and public sectors.

Example Titles

  • benefits officer
  • pay advisor
  • pay and benefits administrator
  • pay and benefits clerk
  • pay clerk
  • payroll clerk
  • payroll officer
  • salary administration officer

Main duties

  • Payroll clerks perform some or all of the following duties:
    • Maintain records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
    • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
    • Prepare employee payments and benefit payments by cheque or electronic transfer
    • Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
    • Prepare T4 statements and other statements
    • Provide information to employees on payroll matters, benefit plans and collective agreement provisions
    • Compile statistical reports, statements, and summaries related to pay and benefits accounts
    • Prepare and balance period-end reports and reconcile issued payrolls to bank statements.

Employment requirements

  • Completion of secondary school is usually required.
  • Completion of college or other courses in accounting, bookkeeping or payroll administration or Experience as a financial clerk is usually required.
  • Payroll association certification may be required.

Additional information

  • Progression to supervisory positions is possible with experience.

Exclusions

  • Human resources and recruitment officers (12231223)
  • Personnel clerks (14151415)
  • Supervisors of payroll clerks (in 12121212 Supervisors, finance and insurance office workers)