1432 Payroll administrators

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Lead statement

Payroll administrators collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within a department, company or other establishment. They are employed by payroll administration companies and by establishments throughout the public and private sectors.

Example Titles

  • benefits officer – payroll administration
  • pay advisor
  • pay and benefits administrator
  • pay and benefits clerk
  • pay clerk
  • payroll clerk
  • payroll officer
  • salary administration officer

Main duties

Payroll administrators perform some or all of the following duties:

  • Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
  • Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay
  • Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
  • Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements
  • Provide information on payroll matters, benefit plans and collective agreement provisions
  • Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
  • Prepare and balance period-end reports and reconcile issued payrolls to bank statements
  • Identify and resolve payroll discrepancies
  • May be responsible for the development or implementation of payroll policies, procedures or processes.

Employment requirements

  • Completion of secondary school is usually required.
  • Completion of college or other courses in accounting, bookkeeping or payroll administration or experience in payroll administration is usually required.
  • Payroll association certification may be required.
  • Experience using a payroll system or software may be required.

Additional information

  • Progression to supervisory positions is possible with experience.

Exclusions